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The Governor-General: |
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Inviting the Governor-General to your eventEach year, the Governor-General attends special events, ceremonies and celebrations across the country. With the closure of Government House Wellington for a major conservation project, the Governor-General’s programme team is taking a more proactive approach to his forward planning. This section of the Governor-General’s website provides an online form to invite the Governor-General to your event, provides essential information on event organisation and answers some basic questions about protocol. It also provides a general guide to the Governor-General’s availablility in the coming year. To formally invite the Governor-General to your event please click here (PDF 190KB) or here (WORD 67KB). If you are only seeking the attendance of Mrs Satyanand, please click here (PDF 189KB) or here (WORD 67KB). You may either print it out and send your request by post to Government House, Private Bag 39995, Wellington Mail Centre, Lower Hutt 5045, or email it to catherine.coad@govthouse.govt.nz To see the Governor-General’s engagements for the next two weeks click here or to see the Governor-General’s general forward calendar for the next year click here. Hosting the Governor-General at your eventOn ArrivalThe senior representative of the hosting organisation should meet the Governor-General and Mrs Satyanand on arrival. A contact telephone number should be provided in advance so that the hosting organisation can be alerted to the Governor-General’s imminent arrival. Details of the event, background information and who the Governor-General will be meeting should be provided in advance. At the VenueFor the Vice-Regal party and the hosts to gain the most from the visit, Government House recommends that the Governor-General and Mrs Satyanand be escorted by a host representative during the visit. This will ensure that the appropriate introductions are made, and that details of the occasion are explained to them. The Governor-General and Mrs Satyanand like to engage in conversation and would value the host representative’s assistance in meeting as many people as time permits. Arrangements for seatingAs the Queen’s representative, the Governor-General and Mrs Satyanand are always seated in a place of honour.
The Governor-General is always accompanied by an Aide-de-Camp (a New Zealand Defence Force Officer) and at times the Official Secretary. The officers should be seated close to the Governor-General at all times. The Governor-General may also be accompanied by other members of the Vice-Regal household and security personnel from the Diplomatic Protection Squad. Details of who these persons are will be provided in advance. PowhiriIf the Governor-General is to receive a powhiri, agreement should be reached well beforehand on the duration of the powhiri and the seating requirements for His Excellency or Their Excellencies and the Official Party. Speaking engagementsIf the Governor-General speaks at a lunch or dinner engagement, he prefers to speak either between the entrée and main course, or between main course and dessert, but not after dessert. When the Governor-General delivers a speech at an event, his preference is to read from a well-lit lectern. It would be helpful to know if a microphone will be in place. Cell phones are to be switched off. Any themes or acknowledgements to be included in the speech should be advised well in advance. Title and GreetingsThe Governor-General’s correct title for use on plaques, invitations or for general information purposes is: His Excellency, The Hon Anand Satyanand, PCNZM, QSO The Governor-General and Mrs Susan Satyanand should be addressed initially as “Your Excellency” or “Your Excellencies”, and referred to as “His Excellency” or “Her Excellency”. When introducing the Governor-General and Mrs Satyanand formally in a speech, the correct form is “Your Excellencies, The Honourable Anand Satyanand and Susan Satyanand”. Thereafter, they can be addressed as The Honourable Anand Satyanand and Mrs Satyanand. When introducing them in conversation, they should be introduced as “The Governor-General The Honourable Anand Satyanand” and “Susan Satyanand”. A handshake, rather than a curtsy, is the common and accepted form of greeting when meeting the Governor-General. Accommodation, Security and TransportAccommodation, security and transport arrangements for visits are the responsibility of Government House. There is no need for the host organisation to advise local police of a visit or to book hotel rooms or cars for the Vice-Regal party. The Governor-General may be accompanied by security personnel who should be seated or located as close to the Governor-General as possible. Government House does not automatically provide local members of Parliament or local body authorities with details of the Governor-General’s itineraries for official visits. The Governor-General’s Official Party AnthemsIf the National Anthem is to be played, God Defend New Zealand, is appropriate. It should not be played while the Vice-Regal party is moving to or from their seats. When the National Anthem is played, everybody should be standing still and not talking. Dietary requirementsPlease contact the Executive Officer to discuss dietary requirements for Their Excellencies. DressGovernment House must be advised of the appropriate dress for the occasion. Generally, it will either be Formal—black tie/evening dress short or long; Informal—lounge suit/day dress; or Casual—jacket and tie/day dress. Medals and decorations Media Gifts Queries about eventsFor queries relating to the planning of the engagement, please contact the Programme Secretary, Catherine Coad, 04 382 0831 or email catherine.coad@govthouse.govt.nz For queries relating to speeches to be given by the Governor-General, or to obtain a photo or any media issues, please contact the Public Affairs Officer, Antony Paltridge on 04 382 0827 or email antony.paltridge@govthouse.govt.nz For queries relating to protocol, please contact the Executive Officer, Ms Sarah Owen 04 382 0826 or email sarah.owen@govthouse.govt.nz How to write to the Governor-GeneralThe full title of the Governor-General is:
The title of the Governor-General's spouse is:
If you are writing to the Governor General, address the letter to: You can write to Her Excellency at the same address. In either case, start your letter with: Your Excellency. Congratulatory Messages from the Governor-General and The QueenEach year, Government House sends messages to people in New Zealand to celebrate significant Wedding Anniversary and Birthday Messages. You can find out more about which anniversaries qualify for a congratulatory message, by contacting the Congratulatory Message Service, Department of Internal Affairs, PO Box 805, Wellington 6140 on phone +64-4-470 2974 or fax +64-4-470 2921 or by email or visit their website.Visiting Government HouseFrom time to time, Government House has open days for the public in Wellington and Auckland. These will be advertised on the website and in community newspapers. In addition, groups may contact Government House to arrange special tours. With the closure of Government House Wellington for a major conservation project, tours of the House and Grounds will not be possible for about three years from October 2008 onward.
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